Depending on the size of the printing company, the paper procurement system and method will also be different. For small-scale enterprises, the paper procurement is generally directly responsible for the CEO, and its procurement methods are flexible and simple, small scale, small batch, etc .; large printing companies will have a dedicated paper procurement department to carry out systematic paper procurement , It has the characteristics of large scale, large batch and standard methods.
Whether it is a large or small-scale enterprise, its paper procurement system will always have some common problems:
1. The paper is out of alignment 2. The purchase is not timely 3. The inventory is too large 4. The purchase price is too high
Based on this, some experts have proposed several methods and measures to reduce the paper supply chain:
1. Supplier Management
Printing enterprises should establish stable cooperation with suppliers. In addition to looking at the quality, price, and billing period of the paper, the selected offset press of the supplier must also pay attention to the after-sales service, technical support, and training of the supplier. In addition, 2 to 3 stable suppliers should be established for the high-, medium-, and low-end paper required by the enterprise. This can not only compare the price of equipment, but also prevent a certain supplier from suddenly out of stock and affect the purchase. Without establishing a stable supplier, you can make inquiries from multiple sources and buy wherever it is cheap. Although this kind of procurement method can be profitable in a short period of time, in the long run, the benefits will be damaged due to the lack of a stable cooperative relationship, because the supplier will not be loyal to you. expensive.
2. Supplier management
Printing enterprises should establish stable cooperation with suppliers. In addition to looking at the quality, price, and billing period of the paper, the selected offset press of the supplier must also pay attention to the after-sales service, technical support, and training of the supplier. In addition, 2 to 3 stable suppliers should be established for the high-, medium-, and low-end paper required by the enterprise. This can not only compare the price of equipment, but also prevent a certain supplier from being suddenly out of stock and affecting purchases. Without establishing a stable supplier, you can make inquiries from multiple sources and buy wherever it is cheap. Although this kind of procurement method can be profitable in a short period of time, in the long run, the benefits will be damaged due to the lack of a stable cooperative relationship, because the supplier will not be loyal to you. expensive.
3. Obtain economies of scale
In order to obtain discounts and reduce transportation costs, managers can decide to purchase a certain type of paper in large quantities. If the size of their own enterprises cannot meet the preferential conditions, try to join the nearest enterprises to jointly determine the materials. In order to save transportation costs and reduce storage costs, try to choose local suppliers. Application of these methods can minimize the cost of paper supply.
4. Improve market forecasting ability
In order to provide protection for uncertain needs, managers should collect valuable information on the market as much as possible, and try to ensure that when market fluctuations occur, they will not have too much impact on printing costs. Special information collection can be established when necessary. And analysis department.
5. Procurement process specification
Large-scale printing companies purchase more paper types, and their purchasing behavior becomes very complicated. If a standardized system is not established, the effectiveness of purchasing will be reduced. As the labor of the purchasing staff increases, the post-press processing of digital printing may increase corruption and increase the purchasing cost. Therefore, it is necessary to formulate a standardized and practical procurement process, manage procurement through a system, and reduce procurement costs.
6. Timely process inventory
Any printing company will inevitably have some inventory, so regular inventory cleaning can reduce capital consumption and free up storage space. Inventory should be regularly counted, the old paper in stock should be used reasonably, and the paper that is not used by the enterprise should be processed or resold as soon as possible, or cut into other specifications to use screening. Paper that is completely unusable should be scrapped as soon as possible.
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